What does the invitation status mean in Sally AI?
The invitation status shows how a person reacted to the calendar invitation for a meeting, whether they accepted, declined, or have not responded yet. So you know who to expect before the meeting even starts.
After the meeting, a second piece of information is added: Sally recognizes from the recording who was actually there and shows it right next to the invitation status. That way you also see whether someone who accepted did not show up.
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1. How to view the invitation status
To check the status of participants in a meeting:
- Open the desired meeting.
- Hover over the participant icons at the top.
An overview of all participants appears. The status is shown below each name, for example Organizer or Accepted.
2. What do the invitation statuses mean?
The invitation status tells you how someone responded to the calendar invite.
| Status name | Short description | Detailed explanation & examples |
|---|---|---|
| Declined (10) | Invitation was declined | The participant actively declined the meeting. A colleague clicks “Decline” in Outlook because they have a scheduling conflict. |
| Accepted (20) | Invitation was accepted | The participant confirmed the meeting. Someone clicks “Accept” and plans to attend. Note: that is still no guarantee they show up. |
| Tentative accepted (30) | Invitation marked as “Maybe” | The participant is not sure yet and accepted with a maybe (“Tentative”), so whether they join depends on how their day turns out. |
| No response (40) | No reaction to the invite | The participant has not reacted at all, the invite is still sitting unanswered in their calendar. |
| Organizer (50) | Person is the organizer | This person created the meeting. |
| Unknown (100) | Status not available | Sally cannot read the invitation status. Example: In some systems, only the organizer can see responses. Other participants will see “Unknown” instead. |
3. Who actually attended?
Accepting an invitation does not mean someone shows up. That is why Sally compares the recording with the participant list of the appointment after the meeting and notes who was really there. You see the result wherever you open the appointment:
- Appointment page, Preparation tab, Participants section: next to each person's invitation status
- Appointment page, participant icons at the top: in the overview that appears when you hover over them
- Appointment list in the calendar: in the same overview on every appointment
There are two labels:
| Label | Meaning |
|---|---|
| Attended (green) | Sally recognized the person in the recording. |
| Not attending (red) | Sally did not find the person in the recording. |
If neither label appears next to a person, Sally cannot say anything about them, for example because there is no recording for the appointment.
Sally matches the speakers in the recording to the names on the invitation. If the invitation only shows an email address instead of a name, that does not always work, and the person may appear as Not attending even though they were there.