Control video and audio recordings

Sally can store a video and an audio recording of every meeting. The privacy settings decide when that is allowed. You pick one of five options for the video, from always to never, and the audio recording has its own switch. You can also let individual meetings override this account-wide setting.

This guide shows you where to find the setting, what the five options mean, and which one fits which situation. The same area holds the privacy notice by email and the privacy notice in the meeting.

Who can change this

This setting applies organization-wide, it is defined the same way for everyone in the company.
Only owners and admins can change it, members cannot.

1. Set the video recording

1. Open Settings at the bottom of the left sidebar.

Figure 1: Open Settings

2. Under Administration, open Data Protection and pick Duty To Inform on the left.
3. Open the Video and audio recordings section. The line under the title shows your current choice for video and audio.
4. Under Video recording, pick one of the five options.

Figure 2: The five options for the video recording

Option	What Sally stores	When to use it
Always store	The video is always stored when a recording took place. This is the default behavior.	You want to document every meeting in full.
Only for internal meetings	The video is only stored when all participants are from your organization.	External conversations should not be recorded.
Only for external meetings	The video is only stored when at least one external participant is present.	Customer and other external conversations are what count.
Only when I am the host	The video is only stored when the user is the host of the meeting.	Everyone should decide about their own recordings.
Never	The video is never stored, only the transcript. This is the compliance setup.	Your policy does not allow video recordings.

5. Click Save. Until you do, the section shows Unsaved changes at the bottom.

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2. Switch the audio recording on or off

The Audio recording switch sits below the video options. Its state is shown at the top, next to the video setting.

• On: Sally stores the audio recording of the meeting.
• Off: Sally stores no audio recording.

Figure 3: Switch the audio recording on or off

This change also only takes effect once you click Save.

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3. Allow a different setting per meeting

By default the account setting applies to every meeting. To let individual meetings override it, turn on "Allow deviation for a single meeting". The toggle sits in the same Video and audio recordings section, right below the audio switch shown above.

• On: the Recording field becomes available in each meeting, so a single meeting can differ from the account setting in both directions.
• Off: the Recording field in the meeting is locked and the account setting above applies everywhere.

Only owners and admins can change this toggle.

Figure 4: Allow deviation for a single meeting

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4. Set the recording for a single meeting

When deviations are allowed, you set the recording for one meeting in its Sally behavior section.

1. Open the meeting and choose Edit appointment.
2. In the Sally behavior section, open the Recording dropdown and pick one option:

Figure 5: The Recording setting for a single meeting

Option	What it does
From the organization	The meeting follows the account setting. The current result is shown in brackets, for example "From the organization (audio and video)".
Audio only, no video	This meeting keeps the audio recording but stores no video.
Audio and video	This meeting stores both the audio and the video.

3. For a recurring meeting, the tabs Only this appointment and Entire series decide how far your choice reaches.

Figure 6: This appointment or the entire series

4. Click Save.

When several people record

Sally joins each meeting only once. If several users take part with different settings, the most restrictive choice wins, so audio only beats audio and video.

Legal note

Recording meetings may require consent, depending on your jurisdiction and company policy. Make sure every participant is informed and has agreed before you record.